Job Details

A&S Financial Service Specialist

Position Number: 7053800
Location: Boulder, CO
Position Type: Business - Accounting

A&S Financial Service Specialist

Requisition Number: 71023
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 16-Apr-2026
Date Posted:

Job Summary

The College of Arts and Sciences (A&S) at CU Boulder is encouraging applications for The Financial Service Specialist position! This role is responsible for managing expense and travel reimbursements, administering the procurement card program, and providing procurement support for multiple assigned units. The specialist ensures compliance with college, campus, university, and state policies. Additionally, this role involves resolving problems, answering questions, interpreting principles, rules, regulations, policies, precedents, and other guidelines specific to procurement, travel, and general accounting. The specialist provides high-quality, creative solutions and support at operational levels. The specialist is also expected to write, implement, and train on internal policies and procedures, develop best practices, and provide support for special projects. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences at the University of Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world's most critical problems.
The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom.

What Your Key Responsibilities Will Be

Expense & Travel Reimbursement Management -

Expense Reimbursements: Handle, review and process and unit expense reimbursement requests, ensuring documentation is complete and compliant with policies.
Communication & Support: Communicate procurement options to reduce risks and provide reimbursement support to faculty, staff, and students.
Documentation & Compliance: Collect necessary documentation for reimbursements, ensuring international tax compliance and correct funding allocation.
Workflow & Approval: Ensure proper workflow and approvals for timely processing of expense and reimbursement reports.
Issue Resolution: Investigate and resolve issues with missing payments, process warrant adjustments as necessary.
Policy Implementation: Write, implement, and train on policies and procedures related to expense and travel reimbursements.
Audit & Management: Audit and run travel and expense reimbursements to ensure compliance with all regulations.
CU Corporate Card Liaison: Act as liaison with the University Procurement Card office, assisting with procurement and travel cards, and interpreting policies.
Travel Guidance: Provide guidance on submitting travel requests and ensure understanding of travel reimbursement requirements.
Expense Processing: Process CU Corporate Travel Card account expenses in compliance with policies.
Policy Clarification: Research issues, clarify policies, and ensure compliance with all travel and business expense policies.
Document Management: Handle documents as per campus and A&S policies and procedures.

Procurement Card Program Management -

Procurement Card Management: Administer and handle the procurement card program, including training, guidance, and paperwork completion.
Corporate Card Accounts: Handle faculty and staff CU Corporate Card accounts; direct employees to correct request process and necessary training, train on internal processes and procedures, and maintain updated records of CU Corporate cards by unit.
Receipt Collection & Evaluation: Collect and evaluate receipts, create expense reports, and allocate charges appropriately.
Expense Report Follow-Up: Review and follow up on outstanding expenses and reports to ensure timely submission and avoid violations/BEX.
Efficiency & Accuracy: Assess and revise internal processing, reporting, and tracking procedures to improve efficiency and accuracy.
Fiscal Year-End Support: Support fiscal year-end processes and resolve billing issues with the Procurement Service Center.
Compliance & Appropriateness: Ensure purchases comply with policies and settle appropriateness of charges.
Policy Implementation & Training: Write, implement, and train on procurement and travel card policies and procedures.
Problem Resolution: Identify and investigate issues with receipts, cardholder violations, additional approvals, and imbalanced transactions.

Procurement Support -

Procurement Backup Coordination: As a subject matter expert, serve as primary backup for procurement activities and approvals. Run procurement processing in Marketplace, when assigned A&S unit has extended leaves, vacancies, is otherwise short-staffed OR necessitates another person to ensure compensating controls. Activities may include:
Invoice & Payment Processing: Audit and authorize vouchers, ensuring compliance with purchasing terms and regulations.
Vendor & Unit Liaison: Act as the primary liaison with vendors, other units, and the Procurement Service Center. Assist vendors with setup in CU Marketplace.
Goods & Services Procurement: Procure goods and services, perform cost research, issue purchase orders, and process payments.
Purchase Order Requisitions: Create and handle purchase order requisitions, ensuring appropriate documentation.
System Management: Enter purchase requisitions and payment vouchers, handle standing purchase orders, and ensure accuracy of charges.
Record Maintenance: Maintain purchase records in accordance with policies and procedures. Compile and maintain procurement documentation to ensure audit readiness.
Item Returns Management: Handle item returns, including complex shipping concerns and customs regulations.
Problem Resolution: Correct transaction issues and review sole source justification forms.
Mentorship & Guidance: Provide mentorship for complex purchases, ensuring proper documentation and acquisition methods.
Relationship Building: Build and maintain effective relations with staff, units, and CU offices (CCO, PSC, etc).
Policy Implementation & Training: Write, implement, and train on procurement policies and procedures.
Guidance & Evaluation: Provide procurement support, evaluate purchase requests, and decide on most appropriate purchase methods.

Accounting Operations & Management -

Fund Accounting & Fiscal Operations: Apply knowledge of fund accounting to procurement and travel activities, ensuring compliance with Federal, State, and university policies.
Financial Tracking & Reporting: Monitor, track, project, and reconcile transactions; provide financial reports and correct variances upon request.
Problem Resolution: Research and resolve accounting issues, ensuring data accuracy and completeness.
Journal Entries: Process journal entries, ensuring validity and all necessary documentation is included.
Efficiency Improvement: Develop and maintain finance policies and procedures; improve data collection efficiency.
Support & Supervision: Provide accounting support, participate in training new FSC hires, oversee work of student assistants or temporary employees.
Independent Specialist: Act as an accounting specialist for multiple departments, identifying and solving departmental accounting issues.
Process Development: Create and revise processes, forms, and reports for departments and the College of Arts & Sciences.
Partner Interaction: Interact with faculty, students, staff, and various campus organizations to resolve issues and ensure compliance.
Internal Controls: Apply internal control principles, including authorization and segregation of duties.
Special Projects: Assist managers with special finance/accounting-related projects.

Other/Projects -

Additional Responsibilities: Undertake various duties and responsibilities as assigned.
Policy Awareness: Stay current on relevant Federal, University, and State of Colorado policies and procedures.
Professional Development: Participate in professional development activities and serve on committees.
Independent Judgment: Perform related duties with independent judgment, including reviewing and standardizing processes.
Special Projects: Assist with special projects as requested by the FSC Managers or Director, CU Procurement Service Center, Campus Controller's Office, or other campus community units.

What You Should Know

Mostly remote/partial hybrid schedule with at least 4 days per year in-person for FSC meetings.
This can be subject to change based on the business needs of the department and University and College policies and guidelines.
Standard Business Hours: 8:00 AM - 5:00 PM | Monday - Friday
Employee may be expected to be on campus Monday-Friday during onboarding, training, and/or professional development events/meetings.

What We Can Offer

The annual salary for this full-time position is $49,900-$55,000.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be driven. Be inclusive. Be Boulder.

What We Require

Bachelor's degree from an accredited institution in accounting, finance, business administration, public administration, or a related field.
A combination of related education and/or relevant professional experience in accounting operations, procurement, travel and expense administration, or financial operations may substitute for the degree on a year-for-year basis.

What You Will Need

Strong Customer Service Skills: Demonstrates the ability to communicate efficiently and effectively with customers.
Adaptability: Capable of handling multiple interruptions and diverse personalities with ease.
Self-Motivation: Motivated, proactive, and self-starting in all tasks and responsibilities.
Planning and Problem Solving: Exhibits strong planning, problem-solving, and organizational skills.
Technical Proficiency: Competent in using Microsoft Office Suite and Microsoft 365.
Quick Learner: Ability to learn and respond swiftly to new situations and challenges on a day-to-day basis.

Special Instructions

To apply, please submit the following materials:

A current resume including date ranges and whether full-time or part-time work.
A cover letter that specifically addresses the job requirements and outlines qualifications.

We may request references at a later time.

Please apply by April 16, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/A-S-Financial-Service-Specialist/71023