Job Details

Financial Aid Specialist

Position Number: 6185646
Location: Imperial, CA
Position Type: Financial Aid

Financial Aid Specialist

Salary: $60,465.60 - $78,894.40 Annually
Job Type: Classified Regular
Job Number: 25-031
Closing: Continuous
Location: Imperial, CA
Division: Student Services

Representative Duties

BASIC FUNCTION:
Under the direction of the Director of Financial Aid perform specialized and technical duties in support of financial aid programs and services; receive, analyze and validate financial aid applications; provide information and assistance to students regarding financial aid applications, awards, disbursements, overpayments and satisfactory academic progress; supervise and monitor the Financial Aid Lab.

REPRESENTATIVE DUTIES:
Upon assignment by the Director of Financial Aid, assist with the coordination and implementation of following programs within the Financial Aid department:

The Federal Work Study Program: establish agency and campus contracts, process student applications, refer students for off-campus work study job placement, enter student employee information into computer information system, prepare and submit I-9 information on E-Verify, monitor continued eligibility of recipients; review timesheets and authorize payments as appropriate; prepare statistical reports, monitor and reconcile Federal Work Study program expenditures.

The Financial Aid Outreach Program: coordinate and network with area schools, parent and community groups and others as assigned; provide information and assistance to students, parents, instructors, other staff members and the public concerning application procedures and requirements for financial aid programs; schedule and conduct FAFSA Workshops at assigned schools.

The Board of Governors' Fee Waiver (BOGFW) Program: accept and process applications; maintain records, and determine eligibility, and follow up with students to assure the timely receipt of benefits.

Foster Youth and Other Special Populations: Coordinate the delivery of aid and other available student services to foster youth and other special populations such as incarcerated, probation and homeless students; collaborate with other campus offices, state and local agencies and community based organizations to determine eligibility for aid and services; serve as Foster Youth Liaison for the Chancellor's Office; research current topics related to foster youth and special populations; and attend professional conferences, seminars and training on related topics.

The remaining duties are applicable to all positions with this class:

Supervise daily operations of the Financial Aid Lab as assigned; assist students with the financial aid application process and other financial aid related websites; monitor supply of necessary materials and information; establish and monitor the lab schedule to optimize the needs of students and the general public.

Provide technical assistance and information to students, parents and staff regarding financial aid programs and services; instruct students in proper completion of forms and applications; explain applications, requirements and restrictions; review completed forms for accuracy and completeness.

Process applications and verification forms; request and analyze records and other information needed to determine status of applications and forms; identify unusual circumstances for possible alternative processing.

Conduct confidential interviews with students and occasionally parents, while adhering to FERPA regulations, to validate information submitted and clarify discrepancies; assure accurate and complete documentation.

Maintain current knowledge of federal and State laws; local and College regulations, policies and guidelines which affect programs, application processing and eligibility requirements. Ensure compliance with program requirements; determine if student meets Selective Service U.S. Department of Homeland Security, and U.S. Department of Education eligibility requirements. Advise students on complex eligibility issues such as award determination, academic progress, remedial coursework, enrollment status, disbursement determination, overpayments and return of Title IV funds.

Compile information and transmit student eligibility information using Webgrants. Compile and prepare statistical and financial records and reports; prepare and type letters and other correspondence; maintain student's records and files.

Communicate with other college personnel and departments to coordinate timely and accurate financial aid disbursement.

Train and provide work direction to student assistants and other personnel as assigned.

Assist in evaluating internal operating procedures; recommend changes in procedures and assignments; assist in designing forms and letters.

Operate office equipment including calculator; copier, and computer; enter, update and revise computer records and information.

Attend workshops, conferences and other training sessions involving financial aid as assigned.

Perform related duties as assigned

Please click here (Download PDF reader) to view the full job description.

Minimum Qualifications

EDUCATION AND EXPERIENCE: Any combination equivalent to graduation from high school and two years of directly related work experience in a postsecondary educational setting.

LICENSE AND OTHER REQUIREMENTS: Incumbents in this classification must possess a valid California driver's license. Some positions in this class may be required to use oral and written abilities in a designated second language.

IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

RANGE 18 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1, no higher than Step 3. Please click here (Download PDF reader) to review current salary schedule.
IMPORTANT:
First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by May 13, 2025, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

For Additional inquiries please contact:
Gina Snow
HR Recruiter
Phone: 760-355-6210
Email: gina.snow@imperial.edu

EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

COMMITMENT TO EQUITY AND DIVERSITY

With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community.

To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals.

We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students.
THE COLLEGE Imperial Valley College is co-recipient of the 2023 Aspen Award for Community College Excellence. It offers a full range of associate degrees, professional certificates and basic skills courses as well as a comprehensive array of university transfer and education courses. IVC has an annual full-time enrollment of more than 10,000 students. The Aspen award committee noted that IVC has created one of the nation's most effective partnerships with local K-12 systems and has excelled in graduation rates and post-graduation success of its student population. Its student success is based upon IVC's work in eliminating barriers, addressing student challenges and fostering a culture of care in a rural area with high rates of poverty and traditionally low rates of educational attainment. Imperial Valley College is known throughout the region for its outstanding career programs, excellent programs of study in business, quality allied health, renewable energy and public safety programs and for excellent transfer and general education courses. IVC is also a major economic engine in Imperial County. It is responsible for infusing millions of dollars annually into the local economy through its construction projects, general operations and annual earnings of its current students and graduates. For additional details regarding Imperial Valley College click here.

To apply, visit https://www.schooljobs.com/careers/imperialedu/jobs/4923362/financial-aid-specialist

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.