Job Details

Administrative Assistant 1 - College of Science & Mathematics

Job ID: 281079
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement.

Job Summary

This position will perform administrative duties for College of Science and Mathematics (CSM) students and faculty at both the Health Science and Summerville campuses. This position will further be performing administrative duties for the college as a whole under the direction of the Administrative Assistant to the Dean. This position must demonstrate the ability to work independently, professionally, make informed decisions and communicate regularly with the Administrative Assistant to the Dean. This person must be proactive, positive and work cooperatively as a part of a team, keeping in mind their role in representing the college.

Responsibilities

The duties include, but are not limited to:

Provide administrative support to the College of Science and Mathematics' administrative assistant to the Dean at both Summerville and Health Sciences campuses. Manage multiple delegated projects; prepare financial documentation (requisitions, IDR's, check requests) and maintain a financial spreadsheet of expenditures; serve as administrative representative to AU committees; serve as backup in promotion/tenure process activities; assist with events; manage printer/copier repairs and supply orders; assist students, faculty, and visitors as needed.

Provide administrative support to the college's Assistant and Associate Deans in their capacity as such. Perform communications; coordinate meetings; manage reports and ongoing spreadsheets; manage facilities requests and work orders; attend meetings.

Assume all duties for the administrative assistant to the Dean during her absence. To include coordinating meetings for the Dean, faculty and staff as requested; attend internal college standing meetings and follow through on resulting action items; attend meetings with HR regarding CSM hiring activity; carry out all requests from the Dean, Associate Dean and Special Advisor to the Dean; review all requests for the Dean's approval and ensure approvals have been requested from Dean or Dean/Provost; process Dean's travel; process Dean's leave; maintain deadlines for the Dean; work with AU partners (faculty affairs, registrar's office, facilities, etc.) under the direction of the Dean; manage all current projects; assess and triage inquiries; carry out planned college events.

Perform other related duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions.

OR

High school diploma, GED or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Experience working independently and making informed decisions. Demonstrates excellent customer service and interpersonal skills. Ability to prioritize, multi-task and meet deadlines.

Bachelor's degree is desirable. Experience in an academic environment is desirable but not required.

Knowledge, Skills, & Abilities



Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

ABILITIES

Ability to maintain confidentiality.

Shift/Salary/Benefits

Shift: Days; Monday - Friday

Salary Minimum: $15.77 hourly.

Pay Band: B2

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 281079.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=281079&PostingSeq=1







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